Executive Assistant

Manila (Head Office)
Posted 5 months ago

JOB CATEGORY: Operations

JOB DESCRIPTION:

The Executive Assistant is primarily responsible in providing general secretarial, clerical and administrative functions to the President.

 

DUTIES & RESPONSIBILITIES:

  • Maintain the President's calendar of activities and coordinate/arrange meetings and conferences.
  • Read, screen and analyze incoming documents and calls to determine their significance and plan its distribution.
  • Coordinate and arrange business trips of the President.
  • Prepare President's expense report for reimbursement.
  • Act as liaison between the President and others by transmitting instructions and assignments and following up of results.
  • In charge of setup, coordination and processing of check requisition request for confidential documents.
  • Keep and maintain the filing of important documents in the Office of the President.
  • Provide assistance on personal matters for the President and his family.
  • Perform general clerical duties for the President to include, among others, photocopying, faxing, mailing and filing of documents.
  • Collect month end reports of each department for submission to the President.
  • Maintain adequate inventory of office supplies for the Officce of the President.
  • Arrange and coordinate the schedule of company driver and sales team for the use of company vehicles.
  • Facilitate the schedule for the use of the Main Conference and Lite- Show projector.
  • Coordinate with peers and other Departments to ensure strict adherence and compliance to business processes
  • Perform other tasks that maybe assigned from time to time.

 

QUALIFICATIONS:

  • Candidate must possess at least a Bachelor's/College Degree in any Business Course.
  • With excellent interpersonal, communication, and presentation skills
  • Goal-oriented, aggressive, and can work under minimum supervision
  • Applicants must be willing to work in Ortigas Center, Pasig City.
  • Full-Time position available.

Job Features

Job CategoryOperations

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